The General tab contains the information you would see with the Details view in a directory. The Advanced Properties dialog box will display with five tabs that collect different data: Let’s go one step further…At the top of the Properties column (in either screen), click the dropdown arrow and then click Advanced Properties button: There are also several fields where you, the user, can enter details to identify the file for searching and clarity. If you click the link for Show All Properties at the bottom of the screen, you see more information is revealed such as Company and Manager (shown on the screenshot on the right). Much of the data is what you would expect to see if you were looking at the file in a directory, but note there are fields such as Total Editing Time, Author, Last Modified, Last Printed (and by whom). Might want to create and save a copy of the document before you inspect, remove and send, because it may remove elements that you want to keep in your original.Īs you work, here is what starts to accumulate about your document and you (or the user who is working on it).Ĭlick File tab to display the Info screen (Backstage) with the Properties of the current document (left screenshot): NOTE: Document Inspector tends to be an all or nothing thing. On the other hand, if this is confidential or going to another department, or worse yet, to a client or outside organization, there could be a problem Houston! 
If the document is not leaving your computer or office, it may not be an issue to have unexpected details revealed about the creation path and timeframe for editing, how many revisions and more. There are positive uses for this information and even for creating our own custom Document Properties, but we’ll cover that in a future blog as this is about protecting your information in Word, Excel and PowerPoint. We have enough to handle just getting the document to be correct and look the way we want to present it without worrying about broadcasting sensitive data!
INSPECT DOCUMENT WORD 2016 HOW TO
This blog reveals how to inspect and remove sensitive document properties with Document Inspector. It may come as a shock to some just how much information Microsoft collects in Document Properties during the creation of a file.
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